It's a process management software that manages and integrates an organization’s commercial, financial, business operations, reporting, and human resource activities.
Any institute which needs to implement process automation, improve efficiency of operations and have better communication and information management; needs to have an ERP system. An ERP reduces operating cost and improves the interactions between the management and other stakeholders.
An ERP improves productivity, increases efficiencies, decreases cost, saves time and reduce workload and much more.
You could follow the following process:
.Verify the company’s track record.
.Ask them to submit a detailed plan.
.Ask them to make a presentation on the modules they already have.
.Check their capacity to integrate the ERP with your legacy systems.
.Ask them on what kind of reports your managers at all levels will be able to access, using the ERP.
.Check out the timeline of implementation.
.Check out the prices.
This will depend on the following factors:
.The size of your current operations.
.The quality of your legacy systems.
.The nature of your operations.
.The Company which is quoting the price.
.Your ability to negotiate
.Your commitment towards migrating to a new system.
.First thing needed from your side is the determination of the top management to implement an ERP system.
.Your ability to spare resources to clearly convey your requirements to the implementing company.
.Your ability to, timely review and give your feedback on the modules being implemented.
.Your capacity to run the legacy system along with the ERP system parallel for some time.
.You will need a server to host the ERP system. It could be a shared or dedicated server. It could be hosted on cloud, be an online or a local server.
.Updating and extracting information from an ERP system will certainly take less effort and time compared to the legacy systems. This would mean using lesser person-hours and therefore it would be cheaper. The best part is that all the information and reports would be available from one source.
.You will need to engage an agency for maintenance of the ERP and if you need updates in the way the ERP functions.
The very purpose of implementing an ERP is to make the running of an organization smooth. An ERP system would:
.Put all the information needed and generated by an organization into one application. These are available to the managers based on their role from any location, across devices.
.Generate relevant reports based on the database to assist in decision making.
.Eliminate errors that some times creep into Excel spreadsheets.
.Enhance and integrate the organization’s core functionality.
.Improve asset management, in terms of procurement, utilization and replacement.
.Improve HRM both in terms of processes and access to the right skills. Etc.
Certainly. An ERP system will result in economies, both in terms of the time taken in finishing a specific operation and also in terms of more efficient running of the organization.
The ERP system will be hosted on a secure server. The ERP information will be accessed using a role-based system, secured by password-based access.